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Amendment No. 1 with Matrix Audio Visual Designs and Amendment No. 3 with Ware Malcomb for the City Hall Council Chamber Improvements Project (CIP No. 50074). (500)

Contract ID

C264 🔗 permalink

Meeting date

2024-09-24 · meeting page

Agenda item

5

Vendor

Matrix Audio Visual Designs

Action

Change order

Agreement no.

21-

Amount

$287,686 (additional amount of $287,686,)

Procurement

Not stated in staff report

Staff recommendation

1. Approve Amendment No. 1 to Professional Services Agreement No. 21-2031 with Matrix Audio Visual Designs in an additional amount of $287,686, for a total contract amount not-to-exceed $537,686.34, to provide design and installation services of custom audio, visual, and broadcasting systems for the City Hall Council Chamber Rehabilitation Improvements Project, CIP No. 50074, (Project); 2. Approve Amendment No. 3 to Professional Services Agreement No. 23-2224 with Ware Malcomb in an additional amount of $5,980, for a total contract amount not-to- exceed $135,955, to provide structural and mechanical design services for the Project; 3. Authorize the City Manager to execute Amendment No. 1 to Agreement No. 21- 2031 and Amendment No. 3 to Agreement No. 23-2224 in a form approved by the City Attorney; 4. Authorize the City Manager or his designee to process change orders, as needed, in an additional amount no-to-exceed $20,000 contingency for the audio/visual installation; 5. Amend the fiscal year (FY) 2024-25 Adopted Budget by appropriating $110,000 from the Public, Education, and Government (PEG) Fund balance towards the Chamber project (Account No. 250.70.8230.54400.50074); and 6. Transfer $60,000 from the completed Facilities and Security Master Plan project (Account No. 400.70.7300.54500.29268) towards the Chamber project (Account No. 400.70.7300.54500.50074). 5 CITY COUNCIL AGENDA REPORT – MEETING OF SEPTEMBER 24, 2024 AMENDMENT NO. 1 WITH MATRIX AUDIO VISUAL DESIGNS AND AM

Outcome

Approved

Motion

Motion by Councilmember/Commissioner Dr. Sanchez, seconded by Councilmember/Commissioner Lutz to approve Consent Calendar Item Nos. 1, 2, 3, 4, 5, 6, 7, 9, 10, 11, 12 and 13. Motion carries by the following roll call vote:

Roll call (minutes)

AYES: Camacho, Garcia, Lutz, Sanchez, Lara NOES: None

Evidence

documented verified (approved minutes, roll call) | video: consistent (inferred link) (all 5 voting members heard and matching) https://www.youtube.com/watch?v=9DHVKOuwkes&t=3341s

Watch

▶ Watch (vote) inferred

Sources

Meeting record · Source record · minutes packet p.53

Member positions

Owners and representatives

Documented ties

No documented ties to council members recorded for this vendor.